Victoria's parks, reserves, and waterways can provide the perfect location for your next event, from school sports, private weddings to major events like the Melbourne Marathon and music festivals.
Our parks and waterways are governed by sets of specific rules which at times require permits to undertake activities. To find out more, read the information below.
Acknowledging traditional owners
Aboriginal people, through their rich culture, have been connected to the land and sea, for tens of thousands of years. Parks Victoria respectfully acknowledges Aboriginal Traditional Owners, their cultures and knowledge and their continuing connection to and cultural obligations to care for their Country.
Parks Victoria is proud of the strong relationship it has with Traditional Owners and encourages all event organisers to undertake an acknowledgment of country. For more information on the protocols for recognising Traditional Owners please visit The Office of Aboriginal Affairs Victoria.
- Parks and Reserves event application guidelines (wedding guidelines and information can be found below)
- Bays and Waterways event application guidelines
- Filming and photography application guidelines
Wedding ceremonies or wedding filming and photography
- Werribee Park - Wedding Ceremony and Wedding Filming and Photography application (MSWord)
- Werribee Park - Major Event Guidelines
- Werribee Park - Event zones map
- Werribee Park - Garden protection and access map
- Werribee Park - Potable water services map
- Werribee Park - Contractor safety booklet
- Parks Victoria - Contractor safety handbook
Dandenong Ranges Gardens
Please email your enquiry to GardensWeddingsBookings@parks.vic.gov.au or call (03) 8427 2087. This includes the following gardens:
- Dandenong Ranges Botanic Garden
- Alfred Nicholas Memorial Gardens
- George Tindale Memorial Gardens
- Pirianda Gardens
- RJ Hamer Arboretum
All other Parks Victoria sites
To ensure that events are suitably covered, the standard conditions in Parks Victoria permits require that a permittee maintains the following insurance throughout the permit period:
- Public Liability Insurance for no less than $20 million; and
- Where the permittee has engaged employees or contractors, a worker’s compensation and employer’s liability insurance policy.
Evidence of Public Liability insurance must be provided via a Certificate of Currency (CoC) that lists Parks Victoria as an interested party. See the Certificate of Currency (CoC) example.
Application processing timeframes
Filming and photography
Parks Victoria will provide a response to applicants identifying whether the application is endorsed to proceed within 5 business days of receipt of a permit application.
Where the application is endorsed:
- Executed permit to be provided within 10 business days of receipt of a permit application for standard filming and photography applications.
- Executed permit to be provided within 20 business days of receipt a permit application which includes use of a drone or unmanned aerial vehicle.
- Timelines for complex or major filming and photography projects will be assessed on a case-by-case basis.
Parks and reserves
Parks and Reserves event – 8 weeks lead time required
Bays and waterways
Bays and Waterways event – 12 weeks lead time required
Major events are only accepted during the Expression of Interest and Call for Date programs. Dates and times will be advertised when open.
Permit fees apply to all event permits. Costs incurred by Parks Victoria in the management of the event will be passed on to the event organiser. See the ‘event fee schedule’ and the ‘fees and charges schedule’ on the Fees and charges page.
For more information contact Parks Victoria’s information centre on 13 1963.
Event - call for dates
Parks Victoria receives over 2,500 event applications each year to conduct a variety of activities on public land and waterways, many of which are concentrated in a small number of parks. To assist with a fair and equitable allocation of events, and to enable effective planning and resourcing, Parks Victoria has established a formal Call for Dates process to develop a calendar of events (a year in advance) for each location. The process also benefits event organisers by enabling them to lock in dates for future activities. Importantly, this process does not preclude event organisers from applying at any stage.
Find out more and see if any current opportunities are available on the Event call for dates page.